Events Coordinator (Part-Time)
AFP Edmonton & Area Chapter
Salary: $25.00 - $30.00/hour
Position Overview:
The AFP Edmonton & Area Chapter is seeking a highly organized and detail-oriented Events Coordinator to support and manage the execution of chapter events. This part-time contractor role requires flexibility, exceptional communication skills, and the ability to work collaboratively with the Board of Directors and various committees. The Events Coordinator will play a pivotal role in ensuring the smooth operation of a variety of professional development and special events while maintaining administrative oversight.
Key Responsibilities:
Event Coordination:
Provide on-site support for all AFP Edmonton & Area Chapter events, working alongside the volunteer Board and Committee members.
Manage logistics for various events, including:
Learning events (workshops, courses, webinars, networking events)
Special events (National Philanthropy Day, AGM, Special General Meetings)
CFRE Review Course and Fundamentals of Fundraising
Coordinate venue bookings, catering, and other logistics to ensure seamless event execution.
Administer online registration systems, resolve technical issues, and manage attendee lists.
Process ticket orders, payments, and invoices.
Prepare and distribute event communications in collaboration with the Communications Chair.
Ensure accurate record-keeping, including sponsor agreements, speaker biographies, and event reports.
Oversee event materials, including name tags, attendance lists, and guest recognition.
Administrative Support:
Attend committee meetings as requested to provide administrative assistance and take minutes.
Handle financial reconciliation, including processing payments, organizing deposits, and issuing receipts.
Manage correspondence with vendors, sponsors, and AFP International Office.
Assist in the preparation and distribution of printed materials to maintain brand consistency.
Maintain and update membership distribution lists and assist with member communications.
Committee Collaboration:
Work closely with various AFP committees to provide administrative support, including the Communications, Ethics, Membership, and Philanthropy Day Committees.
Distribute workshop and event information to members and stakeholders.
Process payments, invoices, and financial reports as needed for committee-led initiatives.
Support the Every Member Campaign by monitoring donor reports and resolving discrepancies.
Key Deliverables:
Timely and accurate event execution, including registration management and venue coordination.
Regular updates and reporting to the Board of Directors and designated committee chairs.
Maintenance of accurate financial records and event documentation.
Clear, professional communication with internal and external stakeholders.
Skills and Qualifications:
Proven experience in event planning and coordination, preferably in a nonprofit or membership-based organization.
Strong administrative skills, including attention to detail and proficiency in record-keeping.
Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
Excellent interpersonal and communication skills.
Proficiency in Microsoft Office Suite and online event registration platforms.
Experience working with volunteer-led organizations is an asset.
Knowledge of fundraising practices and familiarity with CFRE certification is a plus.
Contract and Reporting Structure:
This is a part-time contractor position reporting directly to the President of the AFP Edmonton & Area Chapter Board.
Regular feedback and performance reviews will be conducted to ensure high-quality service delivery.
Compensation will be $25.00- $30.00 an hour based on experience and the scope of work outlined
How to Apply: Interested candidates should submit a resume and cover letter detailing relevant experience and qualifications to President@afpedmonton.ca. Applications will be reviewed on a rolling basis until the position is filled.Join us in advancing the fundraising profession and supporting the Edmonton & Area nonprofit community.